Common Entities

Common entities are shared entities which provide additional context to the core entities. The set of entities detailed here are :

• External ID (EksternId)
• Keywords (Noekkelord)
• Notes (Merknad)

External ID

ExternalID (EksternId) is a common entity which allows associating business system specific identifiers to Documaster archived entities. This way the business systems can retrieve different entities from the archive using their own identifiers, rather than keeping Documaster archive specific IDs. Multiple ExternalIDs (EksternId) can be associated to a single archive entitity if needed.

Using ExternalID (EksternId) is considered good practice when integrating with the archvie.

• ExternalID (EksternId) are managed using the POST /transaction operation and are owned by the entity to which they are linked.
• ExternalID (EksternId) can be associated to all types of folders, records and documents and document versions. It is done through the entity object refEksternId reference field.

Diagram showing the relation of ExternalID entity (EksternId) to any other entities through its reference fields. The diagram depicts the most important set of fields, leaving some of the use cases out of it for simplicity.

Data Fields

Common Data Fields

Following the Noark5 specification requirements and the internal implementation details the following set of data fields are present for all entities :

EksternId Specific Data Fields

Reference Fields

Keywords

Keywords (Noekkelord) is a common entity which allows associating keywords to different entities in the archive.

• Keywords (Noekkelord) are managed using the POST /transaction operation and are owned by the entity to which they are linked.
• Keywords (Noekkelord) can be associated to all types of folders and records. It is done through the entity object refNoekkelord reference field.

Data Fields

Common Data Fields

Following the Noark5 specification requirements and the internal implementation details the following set of data fields are present for all entities :

Noekkelord Specific Data Fields

Reference Fields

Notes

Notes (Merknad) is a common entity which allows associating free text notes to different archive entities.

• Notes (Merknad) are managed using the POST /transaction operation and are owned by the entity to which they are linked.
• Notes (Merknad) can be associated to all types of folders, records and Document (Dokument) entities. It is done through the entity object refMerknad reference field.

Data Fields

Common Data Fields

Following the Noark5 specification requirements and the internal implementation details the following set of data fields are present for all entities :

Merknad Specific Data Fields

Reference Fields

Working with Common Entities

Creating an ExternalID (EksternId) linked to a CaseFile (Saksmappe)

ExternalID (EksterId) are created with the POST /transaction operation. They have two important fields which should be set - eksterntSystem and eksternID. In the same transaction creating the ExternalID (EksternId) it should be associated to another entitity in the archive structure.

• transaction::save - new ExternalID (EksterId) for Integrating System and integrating system ID = ISID:0000004573
• transaction::link - link the new ExternalID (EksterId) to the existing CaseFile (Saksmappe).

As a result of the transaction new ExternalID (EksternId) is created with ID = 3827083

POST https://<documaster-instance>.local.documaster.tech:8083/rms/api/public/noark5/v1/transaction HTTP/1.1
... 
Authorization: Bearer {{accessTokenIntegrator}}
Content-Type: application/json
X-Documaster-Error-Response-Type: application/json

{
    "actions": [
        {
            "action": "save",
            "type": "EksternId",
            "id": "eksternId-temp-id-1",
            "fields": {
                "eksterntSystem": "Integrating System",
                "eksternID": "ISID:0000004573"
            }
        },
        {
            "action": "link",
            "type": "EksternId",
            "id": "eksternId-temp-id-1",
            "ref": "refMappe",
            "linkToId": "633"
        }
    ]
}

HTTP/1.1 200 OK
Content-Type: application/json

{
  "saved": {
    "eksternId-temp-id-1": {
      "type": "EksternId",
      "id": "3827083",
      "version": "2",
      "fields": {
        "uuid": "8a8810a8-4b56-475e-877b-259f53d06768",
        "opprettetDato": "2022-11-08T08:12:13.785+0100",
        "opprettetAv": "Integrator",
        "opprettetAvBrukerIdent": "d730e776-c10f-4986-99d7-5fab7bf4c3ee",
        "eksterntSystem": "Integrating System",
        "eksternID": "ISID:0000004573"
      },
      "links": {
        "refMappe": 633
      }
    }
  }
}