Meeting Record

Meeting Record

Meeting Record is an entry collecting documents part of meetings.

• Meeting Record (Moeteregistrering) is a subtype of AbstraktRegistrering and as such inherits fields part of the parent object.
• Being a core Noark5 model entity, Meeting Record is managed using the POST /transaction operation.
• Meeting Record can be linked under a Meeting Folder (Moetemappe).
• Meeting Record cannot be created without a transaction::link action to an entity on the folders level through refMappe
• Meeting Records are referenced by Document(Dokument) entities during Document, DocumentVersion creation

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Table below contains the names with which the entity can be used in transaction and query operations.

Context	Entity Name
referred to in transaction::save action as	Moeteregistrering
referred to in transaction::link action	Moeteregistrering
referred to in transaction::unlink action	Moeteregistrering
referred to in query operation	Moeteregistrering or AbstraktRegistrering

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Diagram showing the relation of Meeting Record entity (Moeteregistrering) to any other entities through its reference fields. The diagram depicts the most important set of fields, leaving some of the use cases out of it for simplicity.

Data Fields

Common Data Fields

Following the Noark5 specification requirements and the internal implementation details the following set of data fields are present for all entities :

Field Name	Type	Noark Metadata No.	Required on Create	Value Always Available	Modifiable	Description
id	string		no	yes	no	unique entity identifier in the specific Documaster installation, used for referencing the entity in the API. The id for created entities is a numeric value. Default : new value generated on creation Sortable
version	string		no	yes	no	contains the verions of the entity, used for optimistic locking Default : sequence version number of the entity
uuid	string	M001	no	yes	cond	globally unique identification of the entity, an UUID value (sysemId) Default : new value generated on creation Indexed, Sortable
opprettetDato	timestamp	M600	no	yes	cond	date and time at which the entity was created (createdDate) Default : current date time Indexed, Sortable
opprettetAv	string	M601	no	yes	cond	name of the user that created the entity (createdBy) Default : logged in user name Sortable
opprettetAvBrukerIdent	string	M601	no	yes	cond	identifier of the user that created the entity (createdByIdent) Default : logged in user identifier Sortable

Moeteregistrering Specific Data Fields

Field Name	Type	Noark Metadata No.	Required on Create	Value Always Available	Modifiable	Description
avsluttetDato	timestamp	M602	no	no	cond	date and time when the archive unit was finalized (finalizedDate) Sortable
avsluttetAv	string	M603	no	no	cond	name of the user who finalized the archive unit (finalizedBy) Sortable
avsluttetAvBrukerIdent	string	M603	no	no	cond	unique identifier of the user who finalized the archive unit (finalizedByIdent) Sortable
registreringsIdent	string	M004	no	yes	cond	unambiguous identification of the meeting record within the fonds to which the meeting folder belongs (fileId) Default : current year/registreringsekvensnummer in archive, example 2022/109 Indexed, Sortable
tittel	string	M020	yes	yes	yes	title of the meeting record (title) Indexed, Sortable
offentligTittel	string	M025	no	no	yes	public title of the meeting record, words that should be screened have been removed from the content of the title (replaced with ******) (publicTitle) Sortable
beskrivelse	string	M021	no	no	yes	description of the meeting record (description)
forfatter	string	M024	no	no	yes	author of the meeting record Sortable
publiseringsstatus	string		no	yes	yes	publishing status of the meeting record Sortable
dokumentmedium	string	M300	no	yes	yes	indication of whether the archive unit contains physical documents, electronic documents or a mixture of physical and electronic documents Code List : dokumentmedium Default : E - Elektronisk arkiv Indexed
registreringsDato	date	M101	no	yes	yes	date at which the meeting record was journaled (recordDate) Default : current date Indexed, Sortable
dokumentetsDato	date	M103	no	yes	yes	date of the journaled document (documentDate) Default : current date Indexed, Sortable
forfallsdato	date	M109	no	no	yes	date indicating the deadline for the incoming meeting records to be answered (dueDate) Sortable
saksbehandler	string	M307	yes	yes	yes	name of the person who is case responsible Sortable
saksnummer	string		no	yes	cond	order in which the meeting record was created within the year (recordSequenseNumber) Default : sequence number in year Indexed, Sortable
administrativEnhet	string	M305	yes	yes	yes	name of the organization or administrative unit part of the organization responsible (administrativeUnit) Code List : administrativEnhet
moeteregistreringstype	string	M085	yes	yes	yes	type of the meeting record Code List : moeteregistreringstype Indexed, Sortable
moetesakstype	string	M088	no	yes	yes	meeting case type Code List : moetesakstype Indexed, Sortable
moeteregistreringsstatus	string	M055	no	yes	yes	status of the meeting record, whether it is recorded, handled or finilized Code List : moeteregistreringsstatus Indexed
kassasjonsvedtak	string	M450	no	no	yes	action to be performed at the end of the preservation period (disposalAction) Code List : kassasjonsvedtak
kassasjonshjemmel	string	M453	no	no	yes	authority for disposal (disposalAuthority) Code List : kassasjonshjemmel
bevaringstid	number	M451	no	no	yes	number of year the document should be kept before being scheduled for disposal (retentionPeriod) Sortable
skjerming	string	M500	no	no	yes	indication that the documents belonging to the meeting record are not publicly available in accordance with the Public Access to Information Act (offentlighetsloven) or for any other reason (accessRestriction) Code List : skjerming Indexed
virksomhetsspesifikkeMetadata	object	M711	no	no	yes	overarching metadata element that can contain custom metadata. When metadata for an entity is updated, the whole of it is ovewritten. Examples for handling business specific metadata can be found in the usage section of the page. (businessSpecificMetadata) Not Queryable

Reference Fields

Field Name	Referenced Entity Type	Cardinality	Link Required on Create	Modifiable	Description
refMappe	AbstraktMappe	1	yes	yes	reference to the Meeting Folder (Moetemappe) to which the Meeting Record (Moeteregistrering) belongs Returned
refArkivdel	Arkivdel	0 . . 1	cond	yes	reference to the Series (Arkivdel) to which the Meeting Record (Moeteregistrering) belongs. Either this reference or the refMappe reference can be set, but not both.
refKorrespondansepart	Korrespondansepart	0 . . *	no	yes	reference to a list of Correspondence Party (Korrespondansepart) entities.
refDokument	Dokument	0 . . *	no	yes	reference to a list of Documents (Dokument) associated with the Meeting Record (Moeteregistrering)
refPrimaerKlasse	Klasse	0 . . *	no	yes	reference to a list of primary Classes (Klasse) associated with the Meeting Record (Moeteregistrering)
refSekundaerKlasse	Klasse	0 . . *	no	yes	reference to a list of secondary Classes (Klasse) associated with the Meeting Record (Moeteregistrering)
refEksternId	EksternId	0 . . *	no	yes	reference to a list of External ID (EksternId) entities, containing the meeting record identification in external systems
refNoekkelord	Noekkelord	0 . . *	no	yes	reference to a list of Keywords (‘Noekkelord’) entities associated with the Meeting Record (Moeteregistrering)
refMerknad	Merknad	0 . . *	no	yes	reference to a list of Notes (‘Merknad’) entities associated with the Meeting Record (Moeteregistrering)
refNasjonalIdentifikator	NasjonalIdentifikator	0 . . *	no	yes	reference to a list of National Identifiers (‘NasjonalIdentifikator’) entities associated with the Meeting Record (Moeteregistrering)
refKryssreferanseTilMappe	AbstraktMappe	0 . . *	no	yes	reference to a list of Folders (AbstraktMappe) to which the current Meeting Record has cross-reference
refKryssreferanseFraMappe	AbstraktMappe	0 . . *	no	yes	reference to a list of Folders (AbstraktMappe) from which the current Meeting Record is being cross-referenced
refKryssreferanseTilRegistrering	AbstraktRegistrering	0 . . *	no	yes	reference to a list of Folders (AbstraktMappe) to which the current Meeting Record has cross-reference
refKryssreferanseFraRegistrering	AbstraktRegistrering	0 . . *	no	yes	reference to a list of Folders (AbstraktMappe) from which the current Meeting Record is being cross-referenced